June Membership Chips
Welcome to your June monthly Membership newsletter article about how the Invitation and Application Manager can supplement your unit’s recruitment efforts. Think of addressing your Leads and Online Applications in a timely manner as the first step to Welcoming your new Scouts and their families to your unit. Use of this Invitation and Application Manager tool can support your recruitment efforts.
Invitation and Application Managers can be found in “My.scouting” and will support your unit’s online recruitment efforts. Use
of these Online Tools all starts with a “current & active” BeAScout Pin that is in “Unit” mode. Does your BeAScout Pin contain
all your unit’s current contact information and meeting location? A good rule of thumb is to review your Pin’s set-up every 3
months and especially after completing your unit renewal. Why is this important? This will tell a new parent the basic information when they do an online search looking for a unit in their neighborhood. An active BeAScout Pin will allow the “Manager” system to generate your unit’s “QR Code” that can be used on your recruitment materials. A couple of good examples would be adding this QR Code to your recruitment flyer and / or your Peer-to-Peer recruitment cards. This QR code will help a parent locate your unit, where they will have two different options. They can either “Request More Information”, which generates a “Lead” in Invitation Manager, or they can “Apply Now” which will generate an Application in Application Manager.
All Leads should be answered within 72 hours. A Lead not answered and closed due to inactivity is a missed opportunity and tells that family that your unit is not interested in their child joining your unit. Remember, you cannot make a second first impression. If your unit has a New Member Coordinator, this adult can monitor and address these Leads, which can help that family to join your unit. Application Manager can also be used to Transfer an existing Scout online to a different unit; an example would be an AOL Scout crossing over to a Troop.